We live in an era of information overload. We are bombarded with media, technology, entertainment, and notifications every day. It seems there are hundreds of people and things competing for your attention at any given time. There is no wonder why in the last few years, our attention spans have become shorter and our ability to focus has decreased.
Your
time is valuable. Not being able to focus can have a negative effect on how
successful we are at work and in our personal lives. Focus is a skill that we
develop by training and practice. Productivity requires intention and strategy
to help make your time work for you!
Let’s
begin by examining time killers that make us less productive.
We will discuss tips and techniques to help improve your focus. Then let’s create your plan will that will get you started on improving your productivity now!
We will discuss tips and techniques to help improve your focus. Then let’s create your plan will that will get you started on improving your productivity now!
Identify Focus Killers
“Focus can only occur when we have said yes to one
option and no to all other options,” says James Clear in his article on Focus.
Time killers
are activities that distract us from what we really need to do. They don’t
contribute to helping us achieve our goals.
Time killing activities are “noise”. They are distractions that kill our ability to focus. Laser focus requires to limit them as much as possible while you are working.
The
key to focus is to choose one task to do and get rid of the rest. Anything that
is not essential for completing that task is a distraction.
To help you get started on your
journey on maximizing productivity, let’s identify those things that are
distracting you from completing your work.
Tomorrow morning when you start work,
try taking a written (or mental) note of every time you stop from what you are
currently working on to do something, then come back to your work. Keep a
tally.
Once they are identified, let’s write
those activities down to put in our plan later. We will look for ways to set
boundaries to prevent it from happening in the future. Here are a few examples
of the most common distractions and how they affect our ability to stay
focused.
Your Mobile Device/Phone
It is with you when you wake up, while
you are driving, in meetings, at dinner, and by your bedside at night. Our
mobile devices have become another appendage to our bodies. Some people find it
difficult to be away from their phones, even for a few minutes. Constant
notifications from apps and texts can quickly distract you, causing a delay in
getting your attention focused back on the task at hand.
To help us be more aware of our phone
usage, some mobile devices (like the iPhone) will track home many times you
pick up your phone a day. This can be a scary number to see. Once you are aware
of how many times you pick up your phone to check notifications, you can start
making some adjustments to how often you pick up your phone.
Multi-Tasking
Some
people use multi-tasking as a badge of honor to feel accomplished. That person
may feel that the busier they are, the more things they are getting done. The
truth is we can work on more than one thing at a time, just not as well.
When
we can focus on one task at a time, we can give it our full focus. It takes
time for our brains to switch between tasks which results in time wasted. Focus
on the completion of tasks rather than getting many tasks done quickly. How
often are you multi-tasking? Write down if you feel multi-tasking helps you
feel accomplished.
Social Media Traps
Have
you ever fallen into the rabbit hole of YouTube or become so engaged with
Instagram that you found yourself there for hours? It happens often. The
chemical rewards we get from our brain when we get likes and comments on our
posts keep us engaged.
As
consumers, we enjoy viewing the millions of videos and content posted every
day. However, if we are working this is a hindrance to our productivity. The
best way to stop this time killer is to set boundaries for social media.
n Put
time on your calendar for checking/posting social media. maybe in the evening
an hour before bedtime.
n Use
the time limit features on the apps to set daily time limits. This will help
you realize when you are past your limit.
n Turn
off your social media notifications. Only check your social media during your
scheduled time.
Putting Too Much on Your Calendar
Do you
ever feel the need to fill up every time slot on your calendar? There is no
reward in having a calendar full of events. Too much of a schedule can hinder
your ability to complete the most important things to get done for the day.
To
limit distractions, make sure only essential events are placed on your
calendar. A final product review with your team or doctor appointments are
examples of events that are essential to attend. Most of us know the events we
must attend. Allow the rest of the time to work toward your goals. This gives
you the flexibility to be able to complete your tasks in however long it takes.
This brings us to the next big time killer!
Not Learning How to Say No
Many
people struggle with approval addiction or have a difficult time telling people
no. This leads to having more things to put on your schedule than you need or
want. To start taking back your time, it means having to
turn down invitations from people you care about. Sometimes it means turning
down meeting requests.
Your time and energy are valuable. If you don’t respect it, then other
people will not either. The best thing to do is, to be honest with them. Let me
know you are working on an important project and will get back in touch with
them later.
It is hard to say no; however, it is a necessity when you need to focus.
Find ways to collaborate with others using methods like email, online
conferencing or conference calls in place of traditional meetings.
Do you
have a time-waster not listed here? Make sure you jot those down in your plan
so that you are mindful of them. Let’s create barriers around those
distractions to help you stay focused on completing the important tasks of the
day.
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